Town of Virden

 EMPLOYMENT OPPORTUNITY

POSITION TITLE:        Recreation and Events Coordinator

REPORTS TO:             Assistant Chief Administrative Officer or designate

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POSITION SUMMARY:    

This position is responsible for assisting with the planning, implementing, and managing of a broad range of community recreation programs and events in the Town of Virden, but primarily the coordination and booking liaison for Tundra Oil and Gas Place. 

This position requires considerable initiative and works closely with several departments and community organizations to both encourage community recreation programs and attract recreational, cultural, and educational events, conferences, and workshops to all publicly owned facilities within the Town of Virden.  He/she is also responsible for the development and supervision of a summer day camp program and staff. 

General Duties:

• Prepares daily, weekly and seasonal schedules of events and activities for the various facilities;
• Responds to requests and inquiries from the general public; provides information regarding programming and the use of recreational facilities;
• Plans, organizes, and coordinates programming and activities such as sports tournaments, summer day camp and holiday events;
• Processes requests for the use of facilities by outside groups, creates rental / lease contracts, and ensures that they adhere to Town policies and procedures;
• Develops program staff schedules and coordinates their activities in varying locations;
• Liaising with staff and volunteers concerning policies, procedures, rules and regulations related to specific programs or activities;
• Plans, designs and coordinates the production of marketing tools for the public in relation to recreation and event programming in partnership, where applicable, with other local governments and promotional entities;

Administration:

• Monitors program performance: recommends and implements modifications to systems and procedures; 
• Prepares reporting on activities including program recommendations to management;
• Reviews and prepares general recreation program policy recommendations for discussion with management;
• Assists in pursuing additional resources for programs through grant applications, solicitation of donations and other fund-raising activities;
• Develops and conducts surveys of users and the general public regarding recreation programs and facility use, to support new programs or revisions to existing programs; 
• Maintains records and develops reports concerning new or ongoing programs and program effectiveness; prepares statistical reports as required.

Safety and Compliance:

• Ensures adherence to Town safety requirements in all aspects related to programming and use of facilities, and participates in periodic safety inspections as required;
• Adheres to all applicable Town, provincial, and federal regulations, policies, and legislation.
• Works with management to create and implement administrative policies as required;
• Ensures that third parties and the Town are appropriately covered in terms of liability insurance.

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MINIMUM QUALIFICATIONS:

• Minimum Grade 12 high school education or equivalency;
• Occupational First Aid certification (or the ability to obtain);
• Basic computer skills to assist with scheduling, report writing, and marketing materials;
• Valid Manitoba Driver’s License;
• Must be cleared by a Canadian Police Information Centre (CPIC) security check

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ADDITIONAL SKILLS, EXPERIENCE OR CERTIFICATION:

• Experience or post-secondary training in Recreation or Community Development, Marketing or Tourism an advantage;
• One (1) year or more experience in event planning or coordination an advantage;
• Proficiency in Computer Software, Microsoft Office Products, and social media;
• Knowledge or certification in appropriate Occupational Health and Safety an advantage;
• Experience with Univerus facility booking software or similar an advantage;
• Ability to manage multiple projects and work assignments with a variety of staff and volunteers;
• Ability to communicate effectively with cross-cultural groups;
• Ability to research and assist with the preparation of effective grant applications;
• Excellent interpersonal skills both in person, by phone and email, with a high degree of professionalism;
• Fantastic customer service ethic.

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OTHER:  The statements contained in this job description reflect general details necessary to describe the principal functions of this job, the scope of responsibility, and the level of knowledge and skill typically required. It should not be considered a complete listing of work requirements, and is subject to change.  Individuals may be required to perform other duties as assigned, including work in other functional areas to cover absences or relief, to equalize peak work periods or otherwise to balance the workload.

Resumes will be accepted until 4:00 pm on Wednesday, August 26, 2026. 

Please forward resumes, complete with covering letter to:

Faye Pope, Office/HR Manager
Town of Virden
236 Wellington Street West, Box 310
Virden, Manitoba, R0M 2C0
Phone: (204) 748-2440 Fax:(204) 748-2501
Email: office.manager@virden.ca